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Painting contractors

From first walkthrough to final touch-up — keep the whole paint job connected.

Connect leads, room measurements, prep conditions, color selections, pricing, proposals, crews, daily progress, changes, punch work, payments, and job costs around the same painting project.

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Active work 4 crews out
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Figures shown are demo tenant data.
Needs attention
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The gap

The crew shouldn't have to guess what the estimator measured or promised.

Where the job lives today
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What gets lost
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One record
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One job record.
The workflow
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One job record underneath the entire workflow.
The space

The job should know exactly where the work is.

Capture the quantities while you're standing in the space — room by room, surface by surface.

Martinez Residence Interior paint · 5 rooms
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Living room — the detail behind one line
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Measured on site Entered by hand
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Conditions flagged at the walkthrough
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Rooms, dimensions, and conditions are entered by your estimator. syteOn doesn't scan rooms or generate takeoffs — it keeps what your team measured on the job.
Price the work

Build the estimate from how your crews actually produce.

The finish is only as predictable as the surface underneath it — so prep is a priced line, not an afterthought.

Assemblies Priced per unit, not per job
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Production rates behind the labor lines
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Options · presented at the walkthrough
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Add-ons
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Colors & materials 6 of 7 approved
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Sheen is tracked separately from color — a crew that gets one and not the other repaints the room at your cost.
Sold → production

The crew should build from exactly what the customer approved.

Your brand Proposal · Martinez
Interior paint · 5 rooms · walls, ceilings, trim
$7,200
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The approved proposal becomes the crew's scope — rooms, surfaces, colors, sheen, and the prep that was actually priced.
Martinez — 3-day plan Paint Crew 1 · day 2
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Day 3 became day 4 when the wallpaper turned up — the plan moved, the customer was told, and the crew never lost a room.
Crew capacity
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Backlog by work type, because an exterior repaint and a cabinet job don't compete for the same crew.
Material readiness Supplier ordering — planned
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The primary bedroom color isn't mixed because the selection is still open — that room can't be coated yet.
Paint Crew 1 · today Day 2
Martinez — interior paint
Today: living room + kitchen
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The crew sees rooms, colors, sheen, and prep count — never customer price or margin.
When prep changes

Extra prep shouldn't quietly become free labor.

It's the trade's oldest margin leak: an hour here, a repair there, none of it priced.

Today — Paint Crew 1
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Draft summary Review to Post
Prep and ceiling work were completed today. Wall coating began in the living room and kitchen. Wallpaper was found behind the kitchen coating and documented.
Change Order #2 · found at prep · 4 photos

Wallpaper under the kitchen coating — it has to come off before anything else goes on.

Proposal said Standard prep · wallpaper "No"
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+1 day · 4 days total Customer approved
Customer-driven add

"Can we add the guest bedroom?"

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Change Order #3 · guest bedroom · +$980 Approved
Measured, priced from the same wall assembly, scheduled into the existing crew days.
The exterior version
Whitfield exterior: failed caulk and bare wood on the south elevation — 240 LF needs scrape, prime, and seal.
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Lead-safe practices and substrate assessment stay with your certified team — syteOn records the finding, prices the work from your catalog, and gets it approved before the crew coats over it.
Punch list 2 open
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Return visit — Friday 8 AM Paint Crew 1
Touch-ups don't disappear into a text thread — they're scheduled work with an owner and a date.
Photos by stage 31 internal · 9 shared
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The wallpaper photos carried the change order, the customer update, and the closeout package.
Your brand Customer portal
Interior paint 65%
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Your customer sees your brand. syteOn runs underneath. Explore Client Experience →
Billing & job cost

A finished room doesn't tell you whether the labor assumption was right.

Contract $9,440
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$5,664 collected, $2,360 ready at the progress milestone, $1,416 after the punch walkthrough.
Estimate vs actual
Line Est. Actual Var.
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Prep ran 7 hours over the estimate — and the wallpaper was billed, so this is a pricing signal, not a loss.
Job cost — final
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The business

Today's rooms should improve tomorrow's estimate.

Price the next job better
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syteOn suggests. It never changes your pricing catalog on its own.
Dunmore Retail 18,000 SF · week 1 of 2
Commercial repaint — by zone
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After-hours work, zone-by-zone turnover, and property-manager coordination — the same job record, configured for commercial hours.
The business this month
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Where AI helps
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Hazardous-coating handling and lead or asbestos determinations stay with your certified team and its required testing. Explore AI →
syteOn recommends. Your team decides.
One job, many views

Same painting company. Different view.

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What it consolidates
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Accounting, payroll, and payment processing stay connected where appropriate. See Get Paid →

One paint job. Every room, color, and coat. One operating record.

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Bring one real painting project — one you've estimated, painted, or recently closed — and we'll walk it through syteOn.

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